Who's Looking Through Your Files? You wouldn't let just anyone look through your institution's filing cabinet, would you? Of course not. What about your institution's electronic files? If you don't encrypt confidential information and erase hard drive data correctly, anyone who wants to can look through your files. A single improperly discarded computer or electronic file can contain hundreds or thousands of sensitive records. Institutions that fail to properly discard customer information are contributing to one of the fastest growing crimes in the world: identity theft.

Be Compliant There are several new laws that are designed to ensure that confidential information is protected. These acts require you to have a privacy policy that includes a secure document retirement policy in order to be compliant. Health Insurance Portability and Accountability Act (HIPAA) Gramm-Leach-Bliley Act (GLBA) Sarbanes-Oxley Act The Patriot Act Identity Theft and Assumption Deterrence Act

Do You Have a Document Retirement Plan?

A secure document retirement policy is designed to ensure that discarded paper documents or deleted electronic files are rendered unrecoverable. Most institutions already have a policy to destroy paper documents; however, few have such a policy for electronic files. A compliant document retirement policy will ensure that both printed and electronic information is properly disposed of.

WhiteCanyon Software Solutions Can Ensure Compliance

Our software is designed to meet government standards for document disposal and data encryption. WipeDrive, SecureClean, and MediaWiper ensure files and documents are properly destroyed. MySecurityVault encrypts passwords and files to ensure that current information is secure.